HIPAA Policy Templates Built for Small Practices
See What Is Included Before You Buy
HIPAA policy templates you can customize. They cover the Privacy Rule, Security Rule, and Breach Notification Rule. Written in plain language for teams of 1 to 20.
What Every Policy Template Includes
Every policy in our library follows the same clear format. This keeps your records tidy, audit-ready, and easy for staff to follow.
Policy Statement & Purpose
Clear statement of what the policy requires and why it exists, referencing the specific HIPAA regulation (e.g., 45 CFR 164.312(a)(1)).
Scope & Applicability
Who the policy applies to: all workforce members, specific roles, or business associates. Customizable to your practice structure.
Step-by-Step Procedures
Clear steps your team follows to comply. Written in plain language, not legal jargon. Lists who owns each step.
Documentation & Review
What to record, where to keep it, and how often to review. Keeps you audit-ready at all times.
Sample Table of Contents
Below is a representative sample of the policy categories and individual policies included in the One Guy Consulting library. Your gap analysis determines which policies your practice actually needs.
HIPAA Policy Library: Table of Contents
Administrative Safeguards
- 1.1Security Management Process
- 1.2Risk Analysis and Risk Management
- 1.3Sanctions Policy
- 1.4Information System Activity Review
- 1.5Assigned Security Responsibility
- 1.6Workforce Security (Authorization and Supervision)
- 1.7Workforce Clearance Procedures
- 1.8Termination Procedures
- 1.9Information Access Management
- 1.10Security Awareness and Training
- 1.11Security Incident Procedures
- 1.12Contingency Plan (Backup, Disaster Recovery, Emergency Mode)
- 1.13Evaluation
- 1.14Business Associate Contracts
Physical Safeguards
- 2.1Facility Access Controls
- 2.2Workstation Use
- 2.3Workstation Security
- 2.4Device and Media Controls
- 2.5Disposal of PHI Media
- 2.6Media Reuse
Technical Safeguards
- 3.1Access Control (Unique User IDs, Emergency Access)
- 3.2Automatic Logoff
- 3.3Encryption and Decryption
- 3.4Audit Controls
- 3.5Integrity Controls
- 3.6Person or Entity Authentication
- 3.7Transmission Security
Privacy Rule Policies
- 4.1Notice of Privacy Practices
- 4.2Uses and Disclosures of PHI
- 4.3Minimum Necessary Standard
- 4.4Patient Rights (Access, Amendment, Accounting of Disclosures)
- 4.5Authorization for Uses and Disclosures
- 4.6De-Identification of PHI
- 4.7Marketing and Fundraising
Breach Notification Policies
- 5.1Breach Assessment and Risk Analysis
- 5.2Individual Notification Procedures
- 5.3HHS Secretary Notification
- 5.4Media Notification (500+ individuals)
- 5.5Business Associate Breach Reporting
- 5.6Breach Documentation and Log
Organizational & Operational Policies
- 6.1Business Associate Agreement Management
- 6.2Vendor Risk Assessment
- 6.3Employee Onboarding and Offboarding
- 6.4Remote Work and Telehealth
- 6.5Mobile Device Management
- 6.6Social Media and Communications
- 6.7Complaint and Investigation Procedures
- 6.8Policy Review and Update Schedule
How Many Policies Does Your Practice Need?
| Practice Size | Typical Policy Count | Key Factors |
|---|---|---|
| Solo Provider | 15 to 20 policies | Single location, limited technology, few vendors |
| 2 to 5 Employees | 20 to 30 policies | Shared workstations, EHR system, billing vendor, telehealth |
| 6 to 10 Employees | 25 to 35 policies | Multiple roles, more vendors, possible remote access |
| 11 to 20 Employees | 30 to 45 policies | Multiple departments, higher vendor count, mobile devices |
| Multi-Location | 35 to 50+ policies | Facility-specific controls, inter-office data transfer, complex BAA inventory |
Policy Templates by Plan
Two plans, six ways to pay. No per-user fees.
Full access to the policy template library with self-service customization. Platform only, no consulting time.
- Downloadable policy templates
- Customization instructions in each template
- Organized by HIPAA rule and safeguard category
- Version tracking and update history
Everything in Self-Guided plus 4 hours a month of 1:1 implementation calls with Chuck to get your plan set up.
- Everything in Self-Guided
- 4 hours a month of 1:1 implementation calls with Chuck
- Gap analysis identifies which policies you need
- Staff training on new policies
- Ongoing policy updates as regulations change
- Incident response guidance and CMS audit response support
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Policy Template Questions
How many HIPAA policies does a small practice need?+
A solo provider typically needs 15 to 20 core policies. A 5 to 10 person practice usually needs 25 to 35. Larger or multi-location practices may need 40 or more. The gap analysis identifies exactly which policies apply to your environment so you are not over-building or missing requirements.
What is included in each policy template?+
Each template has a policy statement, purpose, scope, HIPAA rule reference, step-by-step procedures, staff duties, record-keeping needs, and review schedule. All written in plain language.
Can I customize the templates for my practice?+
Yes. Every template is built to be tailored with your practice name, workflows, tech setup, and staff roles. The Full-Scope plan ($120/month, $1,300 per 12 months, or $2,300 per 24 months) includes 4 hours a month of 1:1 implementation calls with Chuck to get your plan set up. The Self-Guided plan ($60/month, $675 per 12 months, or $1,175 per 24 months) provides customization instructions within each template.
Are the templates updated when HIPAA regulations change?+
Yes. We track HIPAA rule changes and update templates as needed. Both plans include updates as part of your yearly plan. You get notified when a policy in your library changes.
Ready to Get Your Policies in Order?
Book a free 30-minute intro call.