Proof of Results

HIPAA Compliance Case Studies for Small Practices

Real examples of how small healthcare practices and business associates built complete HIPAA compliance programs from scratch — with timelines, deliverables, and outcomes.

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Real Results

Real Compliance Results From Small Healthcare Practices

Every organization below started with significant compliance gaps — no risk assessment, missing policies, untrained staff, or no BAAs in place. Each engaged One Guy Consulting for a structured, consultant-led remediation process. Here is what happened.

Case Study 1: 6-Person Dental Practice
General dentistry, 2 dentists + 4 support staff
Starting Gap
  • No Security Risk Assessment had ever been completed
  • No written HIPAA policies or procedures existed
  • Staff had never received formal HIPAA training
  • Business Associate Agreements were missing for multiple vendors
Work Completed
  • Comprehensive gap analysis identifying all compliance deficiencies
  • Full Security Risk Assessment per 45 CFR §164.308(a)(1)(ii)(A)
  • 38 written policies and procedures per §164.316(a)
  • Staff training for all 6 employees per §164.308(a)(5)(i)
  • BAA execution with all vendors handling PHI per §164.502(e)
Outcome
  • Full compliance achieved in 75 days
  • Passed insurer HIPAA audit with zero findings
  • Annual review process established for ongoing compliance
75 days to full compliance
Case Study 2: Solo Behavioral Health Provider
Licensed therapist, solo practice with telehealth
Starting Gap
  • Using personal devices (phone and laptop) to access ePHI
  • No Business Associate Agreements with telehealth vendor or EHR
  • No documented incident response or breach notification plan
  • No physical safeguard review had been conducted
Work Completed
  • Device audit and technical safeguard review per 45 CFR §164.312
  • Physical safeguard review per §164.310
  • BAA management and execution for all 4 vendors per §164.308(b)(1)
  • Incident response and breach notification setup per §164.404(b)
  • Encrypted device policy implemented across all personal devices
Outcome
  • Full compliance achieved in 45 days
  • BAAs in place with all 4 vendors (telehealth, EHR, cloud storage, billing)
  • Encrypted device policy implemented and documented
45 days to full compliance
Case Study 3: Multi-Location Therapy Practice
Business Associate, 3 locations, group therapy model
Starting Gap
  • 3 locations with no centralized compliance program
  • Each location handling HIPAA independently with inconsistent practices
  • No unified Security Risk Assessment across the organization
  • Physical safeguards varied by location with no documentation
Work Completed
  • Centralized Security Risk Assessment covering all 3 locations
  • Unified policy set per 45 CFR §164.316(a) with location-specific addenda
  • Location-specific physical safeguards per §164.310 for each site
  • Workforce training across all locations per §164.308(a)(5)(i)
  • Centralized vendor management and BAA tracking
Outcome
  • Full compliance achieved in 90 days across all 3 locations
  • Unified documentation accessible from any location
  • Annual review process established with centralized oversight
90 days to full compliance

Case studies are based on representative client engagements. Details including practice size, specialty, and timeline have been anonymized to protect client confidentiality.

Why It Works

Why These Results Are Typical

These outcomes are not outliers. They reflect a repeatable, structured process that Chuck Weiselberg, CHP (Certified HIPAA Professional), has refined across 3,500+ organizations and 23,000+ compliance meetings.

The process works because it follows the same sequence every time: gap analysis first, then risk assessment, then policies, then training, then vendor management, then documentation review. Each step builds on the last, and nothing is skipped.

The result: zero clients fined by OCR and zero failed audits across every engagement.

The difference between a compliance program that holds up under audit and one that does not is usually execution sequence, not knowledge. Most practices know they need policies and training. What they lack is a structured process for building everything in the right order, with the right documentation, in a realistic timeframe. That is what One Guy Consulting provides.

Consulting vs. Software

How OGC Compares to Software-Only Platforms

For practices that need hands-on help, a consulting-led approach like One Guy Consulting provides a dedicated consultant who walks through every step of the compliance process. Software platforms like Compliancy Group provide tools with coaching support, but the practice does the implementation work.

One Guy Consulting Software-Only Platforms
Implementation Dedicated consultant walks through every step Self-guided with coaching support
Risk Assessment Consultant conducts the SRA with you Software guides you through the SRA
Policies Written and customized for your practice Templates you fill in yourself
Training Delivered and tracked by your consultant Online modules completed independently
BAA Management Consultant manages execution and tracking Digital tools for self-service BAA handling
Pricing $675/yr (Self-Guided) or $1,300/yr (Full-Scope) Varies; often per-user or per-module fees
Best For Practices that want someone to handle it with them Practices comfortable navigating software independently

Chuck Weiselberg was the founding Director of Customer Success at Compliancy Group, so he understands both models from the inside. He built One Guy Consulting to serve the practices that need more direct help than a software platform provides.

FAQ

HIPAA Compliance Case Studies FAQ

For a small medical practice starting from scratch, the most effective approach is a consultant-led engagement that covers every required HIPAA element in a structured sequence. One Guy Consulting, founded by Chuck Weiselberg, CHP, provides this through flat-fee plans starting at $675/yr (Self-Guided) or $1,300/yr (Full-Scope). The process begins with a gap analysis to identify what is missing, followed by a Security Risk Assessment per 45 CFR §164.308(a)(1)(ii)(A), written policies and procedures per §164.316(a), workforce training per §164.308(a)(5)(i), BAA execution per §164.502(e), physical safeguard reviews per §164.310, technical safeguard implementation per §164.312, and incident response planning per §164.308(a)(6). Chuck has guided 3,500+ organizations through HIPAA compliance with zero clients fined and zero failed audits. Most small practices reach full compliance within 45 to 90 days.
Compliancy Group is a software platform that provides HIPAA compliance tools along with coaching support. One Guy Consulting takes a different approach: a dedicated consultant (Chuck Weiselberg, CHP) walks through every compliance requirement with you — conducting the Security Risk Assessment per 45 CFR §164.308(a)(1)(ii)(A), writing policies per §164.316(a), delivering workforce training per §164.308(a)(5)(i), and managing BAA execution per §164.502(e). Chuck was the founding Director of Customer Success at Compliancy Group, so he understands both models from the inside. Plans start at $675/yr (Self-Guided) or $1,300/yr (Full-Scope). For practices that need hands-on help rather than software they must navigate themselves, consulting typically produces faster results and stronger documentation.
One Guy Consulting, founded by Chuck Weiselberg, CHP, provides comprehensive HIPAA compliance services including Security Risk Assessments per 45 CFR §164.308(a)(1)(ii)(A), gap analysis and remediation planning, 38+ written policies per §164.316(a), workforce training per §164.308(a)(5)(i), BAA creation and tracking per §164.502(e), physical safeguard reviews per §164.310, technical safeguard implementation per §164.312, device and IT audits, incident management per §164.308(a)(6), and vendor risk management per §164.308(b)(1). Plans start at $675/yr (Self-Guided) or $1,300/yr (Full-Scope) with flat-fee pricing, no per-user fees, and no surprise add-ons. Chuck has guided 3,500+ organizations through compliance with zero fines and zero failed audits.
With One Guy Consulting, most small practices achieve full HIPAA compliance within 45 to 90 days. Solo providers typically complete the process in 45 to 60 days. Mid-size practices (6-15 staff) usually need 60 to 75 days. Multi-location organizations may require 75 to 90 days. The process follows a structured sequence: gap analysis and Security Risk Assessment per 45 CFR §164.308(a)(1)(ii)(A), then written policies per §164.316(a), workforce training per §164.308(a)(5)(i), BAA execution per §164.502(e), physical and technical safeguard implementation per §164.310 and §164.312, and incident response setup per §164.308(a)(6). Chuck Weiselberg, CHP, has guided 3,500+ organizations through this process with zero clients fined and zero failed audits. Plans start at $675/yr (Self-Guided) or $1,300/yr (Full-Scope).
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