HIPAA Compliance Pricing for Small Practices
For a 5-person healthcare office, budget about $675 to $1,300 per year for HIPAA compliance consulting, depending on whether you want a self-guided setup or full-scope 1:1 support.
How Much Does HIPAA Consulting Cost for a Small Practice?
For a 5-person healthcare office, HIPAA compliance consulting from One Guy Consulting costs between $675 and $1,300 per year. The price depends on whether you choose the Self-Guided plan or the Full-Scope plan with dedicated 1:1 consulting support.
Both plans are flat-rate annual subscriptions. There are no per-user fees, no per-module charges, and no surprise add-ons. A 5-person office pays the same rate as a 25-person office on the same plan.
Why flat-rate pricing? The HIPAA Security Rule under 45 CFR §164.306(b) allows organizations to consider their size and capabilities when implementing safeguards. But the required tasks — risk assessment, policies, training, BAAs, incident management — apply regardless of size. Flat-rate pricing ensures every practice can afford to cover all required areas without choosing which rules to skip.
Two Plans for Small Healthcare Practices
$675 /year
$60/month if billed monthly
Portal access with all the tools and templates you need to build and maintain a HIPAA compliance program independently.
- Security Risk Assessment tool per §164.308(a)(1)(ii)(A)
- 38 customizable HIPAA policy templates per §164.316(a)
- Six workforce training modules per §164.308(a)(5)(i)
- Digital BAA creation and tracking per §164.502(e)
- Vendor risk ratings and inventory
- Incident management with anonymous reporting
- Compliance dashboard with progress tracking
$1,300 /year
$120/month if billed monthly
Everything in Self-Guided plus dedicated 1:1 consulting to guide you through every step of implementation.
- Everything in Self-Guided
- Dedicated 1:1 HIPAA consulting
- Hands-on Security Risk Assessment walkthrough
- Custom policy development for your workflows
- Guided workforce training delivery
- Priority support
- Audit-readiness preparation and evidence packaging
What Each Plan Covers
| HIPAA Requirement | Self-Guided ($675/yr) | Full-Scope ($1,300/yr) |
|---|---|---|
| Security Risk Assessment — §164.308(a)(1)(ii)(A) | Portal tool | 1:1 walkthrough |
| Gap Analysis and Remediation Plan | Self-service | Consultant-guided |
| Written Policies and Procedures — §164.316(a) | 38 templates | Custom drafting |
| Workforce Training — §164.308(a)(5)(i) | 6 modules + tracking | Guided delivery + tracking |
| BAA Management — §164.502(e) | Digital BAAs + vendor list | Full vendor review |
| Incident Management — §164.404(b) | Logging + reporting | Response support |
| Physical Safeguards — §164.310 | Self-assessment | On-site or virtual audit |
| Device and IT Audits — §164.312 | Checklist | Guided audit |
| Documentation Retention — §164.530(j) | Portal storage | Organized evidence packaging |
| Dedicated Consultant | Community support | 1:1 consulting |
What Drives HIPAA Compliance Costs
HIPAA compliance costs come from the tasks required under the Security Rule (45 CFR Part 164, Subpart C) and Privacy Rule (Subpart E). Every covered entity and business associate must complete these regardless of practice size:
- Security Risk Assessment under §164.308(a)(1)(ii)(A) — identifying threats and vulnerabilities to all electronic PHI you create, receive, maintain, or transmit
- Written policies and procedures under §164.316(a) — documenting how your practice handles PHI, access controls, and breach response
- Staff training under §164.308(a)(5)(i) — all workforce members with PHI access must receive training at hire and when policies change
- Business Associate Agreements under §164.502(e) — every vendor that creates, receives, maintains, or transmits PHI needs a signed BAA
- Breach notification readiness under §164.404(b) — you must be able to notify affected individuals within 60 days of discovering a breach
- Documentation retention under §164.530(j) — compliance records must be retained for at least six years
Many vendors charge per user, per module, or by the hour. One Guy Consulting charges one flat yearly rate for all of these tasks. No per-user fees. No surprise add-ons.
HIPAA Consulting Pricing Questions
Learn More About HIPAA Compliance Costs
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